General Business Agenda Items Provision
There are state aeries in the jurisdiction that have bylaws directing the conduct and business of their state conventions in a time of war or national crisis that would prevent the gathering for a convention. Their bylaws grant the Board of Directors all powers and rights and duties of the delegates of that state, and that allows their convention to be completed in accordance with Section 35.4 of the constitution.
The Minnesota State Aerie doesn’t have that luxury, so we are attempting to be innovative in how we’ll conduct the necessary business in accordance with Section 35.4 of the Constitution.
We are hopeful the Grand Aerie and other state aeries might educate the Minnesota State Secretary and the Executive Board what actions MUST be accomplished.
Be it known; the delegates of the Minnesota State Aerie in good faith nominated, elected, and installed, the current officers of the Minnesota State Aerie Board of Directors to carry out the executive responsibilities of the state aerie.
This year’s 2020 convention of the delegates of the Minnesota State Aerie has been cancelled for the safety and welfare of the delegates, members, and guests, due to the persistence of the Corvid_19 virus. The business of the state aerie must still be conducted in compliance with the constitution section 35.4, and the Grand Aerie has stated in communications signed by GWP Ron Malz and Board of Grand Trustees chairman Carl Burnett that we may need to be “innovative” in how your Board of Directors conduct this business.
Whereas the legislative and judicial branches of the state should always be kept separate from the executive affairs, this year the Board of Directors will absorb those affairs in order to conduct the business of the state while keeping all delegates, members and visitors safe.
In the meantime:
This is a cancellation of the State Convention of the Delegates, no delegate registration or credentials will be needed. Any registration already received will be returned.
The state president has called a special meeting of the executive board to conduct the affairs of the MN state Aerie, Fraternal Order of Eagles in compliance with the constitution section 35.4, and the Grand Aerie. This will take place in Crookston MN. On June 18th – June 19th of this year. Past State Presidents are welcome to attend.
By executive board approval; Nominations and election of officers will be suspended for the 2020-2021 Fraternal year. A PSP will be appointed to fill the vacant trustee position as per the state bylaws.
The 2021 state convention in Willmar will have 2 open trustee positions, one state secretary and one secretary/treasurer of the membership.
Selection of the 2023 state convention host city will be decided by your Board of Directors during the special meeting. If interested, have your request submitted to me by June 15th 2020.
There will be no ritual competition, parade of champions, or memorial service.
Eagle of the Year: (2019) Aeries submit their letters by June 30th signed, dated, and the Aerie seal affixed over the signature and date to ensure authenticity, then forward to your respective District Director before your session of the postponed district convention if applicable, or no later than Zone conference. The winning DISTRICT letter will be forwarded to the Chairman of the EOY Committee or the State Secretary. The winner’s information will be kept secret until the 2021 Convention in Willmar and presented at the awards ceremony in addition to the recipient of the 2020 EOY award. Approved guidelines must be followed.
Secretary of the Year: (2019) Aeries submit their letters by June 30th signed, dated, and the Aerie seal affixed over the signature and date to ensure authenticity, then forward to your state secretary. The chairman of the Special Awards committee will convene the PSP’s, committee members, send each of them a copy of the letters and await voting. The winner will be held secret and awarded at next year’s awards ceremony at the banquet in Willmar. Approved guidelines must be followed.
Hall of Fame: (2019) Aeries submit their letters by June 30th signed, dated, and the Aerie seal affixed over the signature and date to ensure authenticity, then forward to your state secretary. The chairman of the Special Awards committee will convene the PSP’s, committee members, send each of them a copy of the letters and await voting. The winner will be held secret and awarded at next year’s awards ceremony at the banquet in Willmar. Approved guidelines must be followed.
Bylaw Addition to the Powers of the Board of Directors: Whenever the regular Annual Convention of the Minnesota State Aerie cannot be held, due to the nation being engaged in a national emergency, the governmental, judicial, legislative and all other powers, functions, rights and duties of the delegates in session shall be exercised by the Executive Board, each of whom shall have one vote in all matters, until such convention can be held. In the event annual conventions are not thus held, the Executive Board shall meet at least once a year.